Documents You Need to Buy an Apartment in Gurugram

Two lists matter: what you provide, and what the developer must provide you. Buyers prepare the first diligently and often skip the second. The second is where problems hide.

What you provide

At EOI stage

• PAN card for all applicants
• Aadhaar or equivalent identity proof
• Address proof
• Passport-size photographs
• Payment instrument details from the account funding the purchase

At EOI stage the requirements are deliberately light. Keep the payment receipt and the EOI terms document.

At allotment and agreement stage

• Complete KYC for every co-applicant
• Address proof and PAN for each
• Bank account details
• Loan sanction letter, if financing — see the home loan guide
• Power of attorney, if signing through a representative

For NRI buyers

Passport and visa or OCI/PIO card, overseas address proof, PAN, NRE/NRO account details, and an attested specific power of attorney if you cannot attend in person. Full detail in the NRI buyer guide.

What the developer must provide you

1. RERA registration certificate for the project. At a pre-launch this does not exist yet — see the RERA status guide. Ask for the expected registration date.
2. Licence and approvals from the competent authority for the land and development.
3. Sanctioned building plans for the tower your unit sits in.
4. Title documents establishing clear ownership of the land parcel.
5. The cost sheet for your specific unit, with every line itemised. See the cost sheet guide.
6. The dimensioned unit plan, not the rendered version. See floor plans.
7. The written specification list for handover.
8. The allotment letter, then the agreement for sale with the declared carpet area, possession date and delay compensation clause.
9. The payment schedule with milestone definitions, not just percentages.
10. EOI refund terms, if you are paying at pre-launch stage.

At registration

• Executed agreement for sale
• Proof of stamp duty payment — see stamp duty and registration charges
• Identity and PAN of all parties
• Photographs of parties
• Witnesses as required by the sub-registrar

Practical advice

Engage a conveyancing lawyer before the agreement for sale, not at registry. A few hours of review on a ₹6–11 Cr transaction is inexpensive insurance, and the agreement for sale is where the delay compensation, carpet area and possession commitments are actually fixed.

Keep a single digital folder with every receipt, demand letter and payment confirmation from EOI onwards. At possession, and again at eventual sale, you will need the complete chain.

FAQs

What documents are needed to book an apartment in Gurugram?

At booking, PAN, identity proof, address proof, photographs and payment details for all applicants. Full KYC follows at allotment and agreement stage.

What documents should I ask the developer for?

The RERA registration certificate, licence and approvals, sanctioned plans, title documents, the itemised cost sheet, the dimensioned unit plan, the specification list and the draft agreement for sale.

Do I need a lawyer to buy an apartment from a developer?

It is strongly advisable. The agreement for sale fixes carpet area, possession date and delay compensation, and should be reviewed before signing.

What documents do NRIs need?

Passport and visa or OCI/PIO card, overseas address proof, PAN, NRE/NRO account details, and an attested specific power of attorney if not attending in person.